Job Description

Why This Role Exists

Our direct-to-consumer site pulls 50k–200k unique visitors a month and handles quarterly royalty statements for a portfolio of licensed designs. Until now, a desktop-only workflow and a single part-time accountant kept the numbers straight. We’re migrating to QuickBooks Online, expanding the product mix, and need fresh horsepower to keep books tight, reports clean, and cash flowing without friction.

What You’ll Own

• Full-cycle monthly accounting:
  Reconcile bank, credit-card, and payment-gateway activity; close the books by the 10th business day.

• Quarterly licensing & royalty reporting:
  Aggregate sales data, apply contract-specific royalty rates, draft partner statements, and prep cash-out schedules.

• QBD → QBO migration:
  Map COA, import historical data, stand up automated bank feeds, and document new SOPs so the team can self-serve basic lookups.

• eCommerce clean-up:
  Align Shopify/Stripe (or similar) settlements with the GL; resolve timing differences on sales tax, refunds, and chargebacks.

• Process-improvement guardrails:
  Flag scalability gaps, propose dashboards, and lay the groundwork for SKU expansion and higher traffic bands.

What Success Looks Like in 6 Months

1. Zero-variance closes — Every bank and gateway account ties out, licensing accruals match contracts, and P&L/BS roll forward without suspense entries.
2. Audit-ready royalty trail — Source data ➜ calculations ➜ partner statements are buttoned-up and searchable.
3. QBO humming — The team pulls real-time snapshots (cash, COGS, royalty liability) without pinging you for basic exports.
4. Scalable playbook — Documented SOPs let us flex from a handful of SKUs to hundreds without reinventing the wheel.

Must-Have & Nice-to-Have

• 3+ years of experience in small-business or eCommerce accounting (cash & accrual basis)
• Hands-on expertise with QuickBooks Online (setup, cleanup, and daily use)
• Advanced proficiency in Excel or Google Sheets (VLOOKUPs, pivot tables)
• Ability to independently manage the month-end close and confidently present financials to leadership
• Experience with royalty or licensing accounting
• Familiarity with Shopify, WooCommerce, or BigCommerce financial workflows
• Experience using eCommerce accounting integrators such as A2X, Synder, or similar
• Exposure to inventory management or COGS using standard-cost setups

How We Work

• Asynchronous first. You’ll get clear weekly deliverables and the freedom to knock them out on your schedule, as long as deadlines hold.
• Iterate, don’t wait. Spot a better workflow? Ship the MVP, show us the delta, and we’ll back the upgrade.
• Build for scale. Do the hard thinking now so we don’t bottleneck later.

Compensation & Logistics

• Hourly contract, paid bi-weekly via ACH.
• 10–15 hours per week to start; likely to expand as traffic and SKU count scale.
• U.S. time-zone overlap preferred for easier hand-offs.

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